CLOSED: Administrator advising on human resources

About the EPP Group

The Group of the European People's Party (EPP Group) is the largest political group in the European Parliament. It brings together centre and centre-right pro-European political forces from the Member States of the EU, coming together to advance the goal of a more competitive and democratic Europe, closer to its citizens, and a social market economy. Its multinational Secretariat provides political, administrative and technical support to its MEPs.

Department

The Human Resources Unit is responsible for managing the career of the EPP Group’s staff from their recruitment and selection until the end of their service by providing guidance and support on all HR matters (such as evaluation, grading, working time and professional training, etc.). The HR Unit provides advice on the rules and procedures as well as regularly issues HR statistics to support the EPP Group’s leadership defining HR priorities and thus contributes to the overall achievement of the working program of the Group.

Job description

The Administrator advising on human resources fulfils a supranational function within the EPP Group Secretariat and carries out, the following functions and duties:

• Supporting the Head of the HR Unit in policy implementation, staff management, and follow-up on strategic HR matters.
• Coordinating, together with and under the supervision of the Head of the HR Unit, various HR activities (recruitment, training, competitions, career guidance, staff posts allocation, etc.).
• Developing and implementing projects aimed at optimising the EPP Group's HR management.
• Managing selection procedures by drafting vacancy notices, coordinating publications, screening applications, and ensuring alignment with EPP Group’s objectives.
• Overseeing the selection and recruitment team, ensuring efficient task delegation, compliance with rules, and adherence to timelines.
• Providing reports and statistical analyses on selection procedures, including periodic and ad-hoc insights to support decision-making.
• Managing strategic HR staff lists, including the establishment plan, table of posts, and annual upgrades or transfers.
• Managing staff data entry and maintenance in HR databases, ensuring accuracy and timely updates, including personal file administration.
• Drawing conclusions and making proposals to management based on survey results (e.g., internal mobility, teleworking, mentoring).
• Preparing recommendations and data-driven briefings for middle and senior management on HR issues.
• Drafting HR communications, internal rules and intranet content.
• Contributing to digitalisation and innovation projects within the HR field.
• Ensuring strong communication and collaboration within the EPP Group’s Secretariat, with the EP administration (DG PERS and the Legal Service), and with the HR services of other political groups.

The post of Administrator advising on human resources in the Secretariat of the EPP Group requires a high level of availability, including frequent meetings and irregular working hours. The role demands flexibility, sound judgment, a methodical approach, and strong problem-solving skills, as well as the ability to manage multiple priorities simultaneously in a fast-paced and evolving environment.

Candidates must demonstrate discretion, adaptability to varying workloads, and the capacity to work efficiently within an international and multicultural team. Success in this role requires a strategic and analytical mindset, resilience, decision-making abilities, excellent interpersonal skills, and a high level of emotional intelligence. Furthermore, professional integrity, adherence to ethical standards, sense of confidentiality and the ability to navigate complex HR-related challenges are essential.

Excellent oral and written communication skills are required, along with proficiency in e-recruitment platforms, digital tools, and data analysis.

The ideal candidate should be able to apply digitalization and innovation to improve HR processes, maintaining compliance while enhancing efficiency and best practices.

Job requirements

Candidates must have:

• a level of education corresponding to completed university studies of at least four years attested by a diploma;
• at least three years university-level relevant professional experience similar to the duties as described in the job description acquired after obtaining the required educational qualification    indicated in this notice of competition;
• professional training of university level in the field of HR is an asset;
• for work purposes, a very good knowledge of English and French (C1);
• a thorough knowledge of other EU language (C2);
• a very good knowledge of Microsoft Office (Word, Outlook, PowerPoint) and, in particular, advanced Excel skills for reporting;
• proven experience in using e-recruitment tool(s) and other HR databases;
• experience in using survey tools and platforms for gathering and analysing feedback;
• good communication and coordination skills and ability to manage confidential staff information;
• a solid knowledge and experience in career development, staff selection and recruitment, in HR reporting as well as in modern technology in the area of HR; 
• an excellent knowledge of the Staff Regulations of Officials of the EU and of the Conditions of Employment of Other Servants (CEOS), relevant rules and administrative procedures linked to the areas of activity.

Salary & benefits

Successful candidate(s) may be offered a contract as a temporary agent of the type 2(c) for an indefinite period, in accordance with the Conditions of Employment of Other Servants of the European Union (CEOS).

In addition to the basic salary, the following benefits apply:

• Sickness Insurance Scheme enabling access to care worldwide;
• EU Civil Service Pension rights after 10 years of service;
• Annual leave entitlement of at least 24 days;
• Additional specific allowances (e.g. expatriation, household, dependent child, installation), depending on the personal family situation and the place of origin;
• Training and career development opportunities.

General admission conditions

CANDIDATES MUST FULFIL THE FOLLOWING CONDITIONS (art. 12(2) of the CEOS):

• be a national of one of the Member States of the European Union;
• enjoy their full rights as a citizen (have no criminal record);
• have fulfilled any obligations imposed by the laws concerning military service;
• meet the character requirements for the duties involved.

INSTRUCTIONS TO THE CANDIDATES

1. RECOMMENDATIONS

Before filling in the online application form, please read the following instructions carefully.

Under no circumstances should candidates approach the Selection Committee themselves, either directly or indirectly, concerning this recruitment procedure. It reserves the right to disqualify any candidate who disregards this instruction.

2. SUPPORTING DOCUMENTS REQUIRED

Candidates must provide the Selection Committee with all the information and documents requested to verify the accuracy of the information given on the application form.

Qualifications, professional experience and linguistic knowledge must be accompanied by supporting documents.

Please note that the Selection Committee will base its decisions solely on the information given on the application form and substantiated by the supporting documents attached to it. The qualifications and professional experience that are not substantiated by supporting document(s) will not be taken into account.

Candidates must attach the copies of the following documents to the application form:

• Secondary education and post-secondary education diploma(s);
• Employment contracts (if applicable, both the initial contract and additional clauses in case of a fixed-term contract) or certificates, letters or attestations of appointment, indicating the exact nature of the activity performed and clearly indicating the start and end dates of the periods of professional experience. Please note that traineeships, even paid ones, are not taken into account as professional experience;
• In the case of current professional activity, a copy of the most recent salary slip or a certificate issued by the state revenue service or a signed and stamped certificate by the accountant of your current employer to enable the Selection Committee to calculate the length of professional activity;
• In the case of self-employed activity: tax forms, VAT forms, trade register, social security documents, invoices, etc., as proof of professional experience;
• Documents proving the knowledge of the languages (certificates and diplomas). All claims regarding the candidate’s linguistic knowledge must be proven by certificates and diplomas. In the absence of such documents, candidates must clearly explain, on a separate sheet, how they acquired this knowledge;
• ID card or Passport.

Please note that the documents proving professional experience must be accompanied by a translation (unofficial is acceptable) in either English, French or German.

3. HOW TO APPLY

If you wish to apply for this position, please:

1. Complete the online application form available on our website in English: https://www.eppgroup.eu/about-us/careers.
2. Upload a Europass CV in English;
3. Upload a motivation letter (max. 500 words) in English;
4. Upload the following supporting documents as a single PDF file including
   • Proof of education (copy of your diplomas & other certificates)
   • Proof of professional experience
   • Proof of linguistic knowledge
   • ID card/Passport

   Please note that the maximum size of attachment is 15 MB.

5. Click on the “Send” button. Shortly afterwards you will receive an acknowledgement email confirming that we have received your application. Should this not be the case, please make sure to check your spam folder.

Any urgent communication from the candidates must be transmitted to the Selection Committee's secretariat by email (epp-recruitment@europarl.europa.eu). Candidates are asked NOT TO TELEPHONE.

4. ADMISSION TO THE SELECTION PROCEDURE AND THE TESTS

The selection procedure will be organised on the basis of qualifications and tests (written and oral).

INSTRUCTIONS BEFORE APPLYING

1. The Selection Committee will draw up a list of the candidates who have submitted applications in the form required and by the closing date.
2. Candidates who:
   • do not meet the conditions for admission and job requirements;
   • do not duly complete the online application form;
   • do not attach their CV in Europass format;
   • do not attach a motivation letter;
   • do not attach the required supporting documents proving their qualifications, professional experience or remove/black out any content of supporting documents;
   • do not include a translation (unofficial or official) of all supporting documents proving their professional experience either in English, French or German;
   • do not attach a copy of the ID card/Passport
   will be eliminated.
3. The Selection Committee will consider the applications; draw up the list of candidates who meet the job requirements, and select, on the basis of previously established criteria, up to 10 candidates whose qualifications and duly attested periods of professional experience best match the tasks to be carried out, who will be admitted to the tests. It will base its decision on the information given on the application form and substantiated by the supporting documents attached to it.
4. Candidates will receive an e-mail informing them of the Selection Committee’s decision on whether to admit them to the tests.
5. If, at any stage in the procedure, it is established that the information given in your application form is incorrect or is not substantiated by supporting documents, or that all the conditions set out in the recruitment notice are not met, you will be disqualified.
6. The tests will consist of 3 written tests to be carried out in English and an oral test. Only the candidates invited to the tests will receive detailed information on the nature, duration and scoring of the tests.

5. INCLUSION ON THE LIST OF SUITABLE CANDIDATES

The Selection Committee will draw up a list of suitable candidates from among those who have obtained at least 60% of the points for the tests as a whole (written and oral combined) and have obtained the minimum mark required for each of them. The 3 best-scored candidates will be listed in order of merit.

Being included on a reserve list does not constitute either a right to nor a guarantee of recruitment.

6. CONDITIONS OF RECRUITMENT

Candidates included on the list of suitable candidates will be eligible to be recruited as the need arises in the EPP Group.

Recruitment will be at grade AD5 and two post are to be filled in.

The list of suitable candidates will have an initial validity of two years. It can be extended. If so, the candidates on the list will be duly informed.

Short-listed candidates who are offered a job will in due course be required to produce the originals of their diploma(s), degree(s) and employment certificates for verification.